Separate consultation and treatment services
Each service has its own duration and assigned practitioners — all configurable.
The all-in-one booking platform for medical spa
Medical spa booking software with consultations and card-secured bookings
Per-practitioner diaries, separate consultation and treatment services, cards saved on file at booking and customer notes for every visit.
No charge for 7 days. Cancel any time.
Velixa is medical spa booking software built for aesthetic clinics. Configure consultations as their own service with their own duration, give each practitioner their own bookable diary, and keep notes against every customer card. GDPR-aware retention purges soft-deleted records on a schedule you control.
Online booking
Let patients book themselves, day or night
Your booking page works around the clock, so patients can choose their service, preferred staff member and available time — without calling the clinic.
- Real-time availability on every device
- Staff and service-specific booking rules
- Hosted booking page plus an embeddable widget
Payments
Secure their card. Charge after the appointment.
Every booking saves a card on file via Stripe — no charge at reservation. When the appointment is done, charge the agreed amount with one tap, or apply a cancellation or no-show fee when your policy allows.
- Card saved securely at the time of booking
- Charge after the appointment with one tap
- Apply late-cancellation and no-show fees
- Payments processed securely by Stripe
Repeat revenue
Sell more than just appointments
Turn occasional visitors into loyal patients with memberships, prepaid packages, gift cards and loyalty rewards — all connected to their bookings and patient profile.
- Sell memberships and service packages
- Offer digital gift cards
- Reward repeat visits with loyalty stamps
- Track purchases and redemptions automatically
Mobile
Your clinic in your pocket.
Stay on top of the day wherever you are. View appointments, manage patients, take payments and keep your team organised from the Velixa Merchant app for iPhone and Android.
- Live diary and appointment management
- Patient details and booking history
- Payments and booking actions on the go
- Push notifications for new bookings
Everything you need for medical spa
One platform, no add-ons — every feature you actually use.
Per-practitioner diaries
Each practitioner has their own bookable hours, breaks and time off — clients see real availability.
Customer notes against every record
Free-text notes per customer so the next visit picks up where the last one ended.
Card-secured bookings
Every booking saves a card on file via Stripe — charge after the treatment or apply a no-show fee with one tap. Payouts go to a Stripe account in your name.
Email reminders + optional SMS
Automatic email reminder before each appointment. Add SMS top-ups in your dashboard for text nudges too.
GDPR-aware data retention
Soft-deleted customers, bookings and staff are auto-purged after a window you set, keeping records lean and compliant.
Frequently asked questions
Real answers about how Velixa works for medical spa.
Yes. Velixa's medical spa booking software treats consultations as their own service type with their own duration and assigned practitioners — completely separate from treatment bookings.
Customer records in your med spa booking system sit behind role-based access for your team. Soft-deleted records are auto-purged after a retention window you configure, keeping your data footprint lean and UK GDPR-compliant.
No. Velixa is a flat monthly subscription — take as many bookings as your diary will hold without paying any per-booking commission.
Every medical spa booking saves a card on file via Stripe — no money is taken at reservation. After the treatment you charge the stored card with one tap. If a patient cancels late or doesn't show, apply a fee to their saved card under your cancellation policy.
Yes — every Velixa account starts with a 7-day free trial of every feature. We collect your card at signup so the trial rolls automatically into your subscription, but no payment is taken for 7 days and you can cancel any time before then.
Yes — every account sends an automatic email reminder roughly 24 hours before each appointment, included at no extra cost. SMS reminders are an optional pay-as-you-go add-on: top up credits in your dashboard whenever you want text-message nudges as well.
Ready to run your clinic on Velixa?
Take bookings 24/7, cut no-shows with card-secured bookings and reminders, and sell more than just appointments — all from one platform.
No charge for 7 days. Cancel any time.
- Built for medical spa
- 7-day free trial
- No contract · cancel anytime
- Stripe payouts in your name
Velixa works for every appointment-based business
See how teams in other sectors run their day with Velixa.