Initial assessment vs follow-up services
Each service has its own duration — set a longer slot for a first visit, a shorter one for a follow-up.
The all-in-one booking platform for physical therapy
Physiotherapy booking software with assessments and follow-ups
Initial assessments and follow-ups as separate services, per-physio diaries, customer notes between visits and cards saved on file at booking.
No charge for 7 days. Cancel any time.
Velixa is physiotherapy booking software for clinics and solo practitioners. Set up initial assessments and follow-ups as separate services with their own durations, give each physio their own bookable diary, and keep notes against every customer card.
Online booking
Let patients book themselves, day or night
Your booking page works around the clock, so patients can choose their service, preferred staff member and available time — without calling the clinic.
- Real-time availability on every device
- Staff and service-specific booking rules
- Hosted booking page plus an embeddable widget
Payments
Secure their card. Charge after the appointment.
Every booking saves a card on file via Stripe — no charge at reservation. When the appointment is done, charge the agreed amount with one tap, or apply a cancellation or no-show fee when your policy allows.
- Card saved securely at the time of booking
- Charge after the appointment with one tap
- Apply late-cancellation and no-show fees
- Payments processed securely by Stripe
Repeat revenue
Sell more than just appointments
Turn occasional visitors into loyal patients with memberships, prepaid packages, gift cards and loyalty rewards — all connected to their bookings and patient profile.
- Sell memberships and service packages
- Offer digital gift cards
- Reward repeat visits with loyalty stamps
- Track purchases and redemptions automatically
Mobile
Your clinic in your pocket.
Stay on top of the day wherever you are. View appointments, manage patients, take payments and keep your team organised from the Velixa Merchant app for iPhone and Android.
- Live diary and appointment management
- Patient details and booking history
- Payments and booking actions on the go
- Push notifications for new bookings
Everything you need for physical therapy
One platform, no add-ons — every feature you actually use.
Per-physio bookable diaries
Each physio has their own bookable hours, breaks and time off — patients see real availability.
Customer notes between visits
Free-text notes per customer card so the next visit picks up where the last one ended.
Card-secured bookings
Every booking saves a card on file via Stripe — charge after the visit or apply a no-show fee with one tap. Payouts go to a Stripe account in your name.
Email reminders + optional SMS
Automatic email reminder before every visit so patients turn up on time. Top up SMS credits when you want text nudges too.
GDPR-aware data retention
Soft-deleted customers and bookings are auto-purged after a window you set, keeping records lean and compliant.
Frequently asked questions
Real answers about how Velixa works for physical therapy.
Yes — Velixa's physiotherapy booking software lets you set up Initial Assessments and Follow-ups as separate services, each with its own duration and buffer, so patients always book the right appointment type.
Yes — every customer card in your physiotherapy booking system has a notes area for treatment notes between visits, and access is restricted to your team via role-based permissions.
No. Velixa is a flat monthly subscription — take as many bookings as your diary will hold without paying any per-booking commission.
Yes. Your physio clinic booking system gives every practitioner their own bookable hours, breaks and time off — patients see only real availability when they book online.
Yes — every Velixa account starts with a 7-day free trial of every feature. We collect your card at signup so the trial rolls automatically into your subscription, but no payment is taken for 7 days and you can cancel any time before then.
Yes — every account sends an automatic email reminder roughly 24 hours before each appointment, included at no extra cost. SMS reminders are an optional pay-as-you-go add-on: top up credits in your dashboard whenever you want text-message nudges as well.
Ready to run your clinic on Velixa?
Take bookings 24/7, cut no-shows with card-secured bookings and reminders, and sell more than just appointments — all from one platform.
No charge for 7 days. Cancel any time.
- Built for physical therapy
- 7-day free trial
- No contract · cancel anytime
- Stripe payouts in your name
Velixa works for every appointment-based business
See how teams in other sectors run their day with Velixa.